Borrowing Money from Your Limited Company: What Directors Need to Know

/Published:3rd August 2025/inBusiness, Limited Company, Running a business
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Borrowing money from your own limited company is one of those topics that sounds straightforward at first, but can quickly become complicated if it is not handled correctly. For many directors, it feels natural to dip into company funds during a quiet month or to cover a short-term personal expense. In reality, the tax rules around director borrowing are strict, closely monitored, and often misunderstood.

Done properly, borrowing from your limited company can be a legitimate short-term cash flow tool. It can help smooth personal finances without immediately triggering Income Tax or National Insurance. Done incorrectly, however, it can lead to unexpected tax charges, penalties, and uncomfortable correspondence from HMRC that many directors only discover months later.

This post is written specifically for UK company directors and business owners operating through a limited company. We explain how borrowing from your company actually works, how director’s loans are treated for tax purposes, the rules you must follow to stay compliant, and the situations where borrowing is best avoided altogether.

We will also cover common mistakes we see in practice, such as confusing loans with dividends, missing key repayment deadlines, or overlooking interest and reporting requirements. These are exactly the issues that trigger HMRC scrutiny and surprise tax bills.

Throughout this post, we will refer to official HMRC guidance and practical accounting best practice so you can make informed decisions with confidence. Whether you are considering a short-term loan, already have a director’s loan account in place, or want to understand the risks before accessing company funds, this article will give you the clarity you need.

If you are ever unsure, professional advice is essential. Borrowing from your company is not inherently wrong, but it is an area where getting it wrong can be far more expensive than most directors expect.

What Does “Borrowing from a Limited Company” Actually Mean?

When a director takes money from a limited company, how that withdrawal is treated depends entirely on what the payment represents. If the money is not taken as:

  • salary processed through PAYE,
  • dividends declared from post-tax profits, or
  • reimbursement for legitimate business expenses,

then HMRC will usually treat the withdrawal as a Director’s Loan.

A Director’s Loan is not income. It is money the company has effectively lent to you personally, with the expectation that it will either be repaid or correctly taxed if it remains outstanding.

What Is a Director’s Loan Account (DLA)?

Every director who borrows from their company has a Director’s Loan Account (DLA). This is a record within your company accounts that tracks the financial relationship between you and the business.

Your DLA records:

  • money you take out of the company that is not salary, dividends, or expenses, and
  • money you put into the company, such as personal funds used to cover business costs.

The balance on the account can move in either direction over time. If you have put more money into the company than you have taken out, the company owes you money. If you have taken out more than you have put in, you owe the company money.

Why This Matters for Tax

This distinction is crucial. A Director’s Loan is not automatically taxed when the money is taken, but it comes with strict rules around repayment, reporting, and interest. If those rules are not followed, the loan can trigger additional Corporation Tax charges for the company and personal tax consequences for you as a director.

HMRC pays close attention to Director’s Loan Accounts because they are a common area for accidental non-compliance. Many directors unintentionally create loans without realising it, simply by moving money out of the business without formally classifying the payment.

You can read HMRC’s official guidance on Director’s Loan Accounts in the HMRC Director’s Loans guidance, but practical advice tailored to your situation is often essential.

In the next section, we will look at when borrowing from your limited company is allowed, how long you have to repay it, and what happens if the loan remains outstanding.

Is It Legal to Borrow from Your Own Limited Company?

Yes, borrowing from your own limited company is perfectly legal under UK law, provided it is done correctly and properly recorded in the company’s accounts. There is no blanket prohibition on directors taking loans from their company, and in many cases it can be a legitimate part of managing short-term cash flow.

That said, legal does not mean tax-free or risk-free. Director’s loans sit in an area that HMRC monitors closely, and the rules around them are far stricter than many business owners expect.

Why HMRC Scrutinises Director’s Loans

HMRC pays particular attention to Director’s Loan Accounts because they are frequently used, sometimes unintentionally, as a substitute for salary or dividends. When money is taken from a company without PAYE being applied or dividends being formally declared, it can blur the line between legitimate borrowing and disguised remuneration.

From HMRC’s perspective, an outstanding director’s loan represents money that has left the company without being taxed in the usual way. This is why there are specific repayment deadlines, reporting requirements, and tax charges designed to prevent abuse of the system.

What “Done Correctly” Actually Means

For a director’s loan to be compliant, it must:

  • be accurately recorded in the Director’s Loan Account,
  • be reflected correctly in the company’s statutory accounts,
  • be disclosed on the company’s Corporation Tax return where required, and
  • either be repaid on time or taxed appropriately if it remains outstanding.

Failure to follow these steps does not automatically make the loan illegal, but it significantly increases the risk of additional tax charges, penalties, and HMRC enquiries.

This is why directors are often advised to think carefully before borrowing from their company and to treat director’s loans as a short-term solution rather than an informal way to access company funds.

In the next section, we will look at the key repayment rules and time limits you need to be aware of, including the critical nine-month deadline that catches many directors out.

How Director’s Loans Work in Practice

To understand how a director’s loan works, it helps to look at a simple real-world example.

Let’s say:

  • you take £10,000 from the company to cover personal expenses,
  • the payment is not processed as salary through PAYE,
  • no dividend has been declared, and
  • you have not previously lent money to the company.

In this situation, that £10,000 is treated as a director’s loan. From an accounting perspective, you now owe the company £10,000, and this balance is recorded in your Director’s Loan Account.

At this stage, no immediate personal tax is due simply because you have taken the money. However, this is where many directors get caught out. Once the loan exists, timing becomes critical.

Why Timing Matters

Director’s loans are governed by strict repayment rules. If the loan is repaid within the required time limits, the tax impact can be minimal. If it is not, the company may face additional Corporation Tax charges and the director may face personal tax consequences.

HMRC is particularly concerned with loans that remain outstanding for long periods, as these can resemble untaxed income rather than genuine borrowing. This is why there are clear deadlines for repayment and specific reporting obligations if the loan is still owed after the company’s year end.

It is also important to understand that repaying the loan is not just about transferring money back. The repayment must be properly recorded in the accounts and supported by clear records to demonstrate that the loan has genuinely been cleared.

In the next section, we will look at the key repayment deadlines you need to know, including the nine-month rule that applies after the end of your company’s accounting period.

The 9 Month Rule (This Is Critical)

One of the most important rules to understand when borrowing from your limited company is the nine months and one day rule. This deadline determines whether a director’s loan remains relatively tax neutral or becomes significantly more expensive.

You have nine months and one day after the end of your company’s accounting period to repay any outstanding director’s loan.

If the loan is repaid in full within this time frame:

  • no additional Corporation Tax is charged on the company, and
  • no personal tax is usually due for the director.

For many directors, this makes short-term borrowing a viable option, provided there is a clear plan to repay the loan within the deadline.

Why This Deadline Exists

This rule exists to prevent directors from taking long-term access to company funds without paying tax. From HMRC’s perspective, money that leaves a company and is not returned within a reasonable period begins to resemble income rather than a genuine loan.

The nine month window gives directors flexibility while ensuring there is a clear cut-off point where tax consequences apply if the loan remains outstanding.

What Happens If You Miss the Deadline?

If the loan is not repaid within nine months and one day of the company’s year end, the situation changes quickly. The company may become liable for an additional Corporation Tax charge, and further personal tax implications may arise depending on the size of the loan and whether interest has been charged.

Many directors are caught out because the deadline does not run from the date the money was taken, but from the end of the accounting period. This makes forward planning essential, especially if funds are taken late in the financial year.

In the next section, we will explain exactly what tax charges apply when the deadline is missed and how costly an unpaid director’s loan can become.

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What Happens If You Don’t Repay the Loan on Time?

Section 455 Corporation Tax Charge

If a director’s loan is still outstanding more than nine months and one day after the end of the company’s accounting period, the company becomes liable for a Section 455 Corporation Tax charge.

This charge is calculated at 33.75% of the outstanding loan balance. It applies regardless of whether the loan was intended to be short term or whether the company is otherwise profitable.

Key Points to Understand

  • The Section 455 charge is paid by the company, not the director personally.
  • It is not a permanent tax, but it is only refundable once the loan has been fully repaid.
  • Refunds are not immediate and can take a significant amount of time to be processed.
  • During this period, the tax paid reduces the company’s available cash flow.

In practice, this means the company is effectively lending money to HMRC until the loan is cleared. For many businesses, this creates unnecessary strain on working capital.

Why Section 455 Exists

Section 455 is designed by HM Revenue and Customs to discourage directors from using company funds as a long-term source of personal finance without paying tax. It acts as a deterrent rather than a punishment, making it expensive for companies to leave director’s loans outstanding for extended periods.

Although the tax can be reclaimed once the loan is repaid, the delay between repayment and refund often catches directors out. It is not uncommon for the refund to take many months, which is why careful planning is essential before borrowing from your company.

In the next section, we will look at the additional personal tax implications that can arise, including benefit in kind charges and when interest must be applied to a director’s loan.

Benefit in Kind (If No Interest Is Charged)

In addition to the Section 455 charge, an outstanding director’s loan can also create personal tax consequences if no interest is charged on the loan.

A director’s loan is treated as a Benefit in Kind if:

  • the loan balance exceeds £10,000 at any point during the tax year, and
  • you do not pay interest, or you pay interest at a rate below HMRC’s official rate.

When this happens, HMRC treats the loan as a taxable benefit rather than a simple borrowing arrangement.

What This Means in Practice

  • You, as the director, pay Income Tax on the value of the benefit through your Self Assessment.
  • The company pays Class 1A National Insurance on the benefit amount.

The value of the benefit is calculated based on the difference between the interest you actually pay and the interest that would have been charged using HMRC’s official rate.

Why the Interest Rate Matters

HMRC sets an official rate of interest for beneficial loans, and this rate can change. It is important to check the current rate each tax year, as using an outdated figure can lead to underpaid tax and further compliance issues.

Charging interest at or above HMRC’s official rate can remove the Benefit in Kind charge altogether, but the interest must be properly calculated, paid, and recorded in the company’s accounts.

This is an area where professional advice is particularly valuable, as the interaction between director’s loans, interest, and personal tax can be complex.

In the next section, we will look at common mistakes directors make with loans and how to avoid triggering unnecessary tax and penalties.

Can the Company Charge Interest on a Director’s Loan?

Yes, a limited company can charge interest on a director’s loan, and in many cases it should. Charging interest is often the simplest and most effective way to avoid additional tax complications, particularly where the loan balance exceeds £10,000.

Why Charging Interest Is Often the Best Option

Charging interest on a director’s loan:

  • helps avoid a Benefit in Kind charge,
  • demonstrates that the loan is a genuine commercial arrangement, and
  • reduces the risk of HMRC scrutiny.

To remove the Benefit in Kind issue, the interest rate charged must be at least equal to HMRC’s official rate for the relevant tax year. The interest should be calculated accurately, paid to the company, and clearly recorded in the accounts.

How the Interest Is Taxed

Interest charged on a director’s loan is treated as taxable income for the company. It should be included in the company’s profits and will be subject to Corporation Tax in the usual way.

From the director’s perspective, the interest paid is a personal cost. In limited circumstances, it may be tax deductible, but this depends on the purpose of the loan and the individual’s wider tax position. This is an area where specific advice is often required.

Practical Considerations

If interest is being charged, it is good practice to:

  • document the loan terms, including the interest rate and repayment plan,
  • review the HMRC official interest rate each tax year, and
  • ensure interest payments are actually made, not just noted on paper.

Simply stating that interest is charged is not enough. HMRC expects the arrangement to be followed in practice and supported by accurate records.

In the next section, we will look at common mistakes directors make with loans and how to avoid turning a useful short-term arrangement into a costly tax problem.

What About Writing Off the Loan?

Some directors ask whether a company can simply write off a director’s loan instead of requiring it to be repaid. In short, yes, it can, but it is rarely the most tax-efficient option.

Writing off a director’s loan means the company formally accepts that the money will not be repaid. At that point, HMRC no longer views the amount as a loan. Instead, it is treated as income received by the director.

How a Written-Off Loan Is Taxed

When a director’s loan is written off:

  • the amount is treated as taxable income for the director,
  • it is usually taxed in a similar way to a dividend or employment income, depending on the circumstances, and
  • it may attract National Insurance contributions.

This means the director faces an immediate personal tax bill, often at higher rates than expected. At the same time, the company loses the ability to recover the loan and may still have already paid Section 455 tax if the loan was outstanding past the nine month deadline.

Why Writing Off a Loan Is Usually a Last Resort

In most cases, writing off a director’s loan is more expensive than repaying it. The combined impact of Income Tax, potential National Insurance, and the loss of flexibility often makes this option unattractive.

Writing off a loan is usually only considered where repayment is genuinely not possible and after taking professional advice. Even then, the timing and method of the write-off can significantly affect the tax outcome.

Before considering a write-off, it is generally worth exploring alternatives such as structured repayment, declaring dividends where profits allow, or charging interest to manage the tax position more effectively.

Common Mistakes Directors Make

Director’s loans rarely cause problems because of a single large decision. More often, issues arise from small oversights that build up over time. These are the most common mistakes we see in practice.

Treating Director’s Loans as “Temporary” and Forgetting About Them

Many directors take money out with the intention of repaying it quickly, but without a clear repayment plan the loan can quietly roll over from one accounting period to the next. Once the nine month deadline is missed, the tax consequences begin to escalate.

Re Borrowing Just Before the Year End

Some directors repay a loan shortly before the year end and then take the money back out soon after. HMRC has specific anti avoidance rules designed to catch this behaviour, often referred to as bed and breakfasting. Where these rules apply, HMRC may treat the loan as never having been repaid.

Mixing Personal and Business Spending

Using the company account for personal expenses without clear records makes it difficult to distinguish between expenses, salary, dividends, and loans. This lack of clarity is a common trigger for errors in Director’s Loan Accounts and increases the risk of HMRC enquiries.

Assuming Dividends Can Be Backdated

Dividends must be declared properly and supported by sufficient distributable profits at the time they are paid. They cannot be backdated to retrospectively clear a director’s loan. Attempting to do so can create further compliance and tax issues.

Overlooking Interest and Benefit in Kind Rules

Directors are often unaware that loans exceeding £10,000 can trigger Benefit in Kind charges if interest is not charged at HMRC’s official rate. Failing to apply these rules correctly can lead to unexpected personal tax bills and additional National Insurance costs for the company.

Individually, these mistakes may seem minor. Combined, they can result in significant Corporation Tax charges, personal tax liabilities, and penalties that could have been avoided with early advice and proper record keeping.

In the final section, we will explain when borrowing from your limited company makes sense and when it is best avoided altogether.

When Borrowing Might Make Sense

Borrowing from your limited company is not automatically a bad idea. In the right circumstances, it can be a sensible and legitimate short-term solution. The key is understanding when it is appropriate and when it is likely to cause more harm than good.

Borrowing may be reasonable if:

  • the borrowing is genuinely short term rather than open ended,
  • there is a clear and realistic plan to repay the loan within the required time limits,
  • the loan is properly recorded in the Director’s Loan Account and company records, and
  • the tax implications are understood and planned for from the outset.

In these situations, a director’s loan can help smooth temporary cash flow issues without triggering unnecessary tax, provided the rules are followed carefully.

What Borrowing Is Not Meant For

It is important to be clear about what director’s loans are not designed for. Borrowing from your limited company is not a substitute for long-term personal finance, and it should not be used as a way to regularly extract funds without paying tax.

Where a director needs ongoing access to company profits, options such as salary, dividends, or formal remuneration planning are usually more appropriate and far more tax efficient over time.

Used carefully, a director’s loan can be a useful tool. Used casually, it can become one of the most expensive ways to take money out of your company.

Better Alternatives to Director Loans

In many cases, borrowing from your limited company is not the most efficient way to access money. Depending on your personal circumstances and the company’s financial position, there are often cleaner and more tax-efficient alternatives.

Common options include:

  • Paying a properly planned dividend, where sufficient distributable profits exist and the dividend is correctly declared and documented.
  • Adjusting salary levels to reflect changes in personal cash flow needs, while remaining mindful of PAYE and National Insurance thresholds.
  • Reimbursing legitimate business expenses, ensuring only allowable costs are claimed and supported by accurate records.
  • Timing payments around the company year end, which can legitimately improve cash flow and tax efficiency when planned in advance.
  • Leaving funds in the business and using company-paid benefits legitimately, such as approved expenses or benefits that offer tax advantages when structured correctly.

These approaches are often simpler to administer, carry less risk, and reduce the likelihood of unexpected tax charges compared to director’s loans.

The key difference is planning. Director loans are frequently used reactively, whereas dividends, salary planning, and expense management work best when considered as part of a wider remuneration strategy.

This is where professional advice genuinely saves money. A well-planned approach can ensure you access company funds in a way that is compliant, tax efficient, and aligned with your longer-term financial goals.

Record Keeping and Compliance Matters

Accurate record keeping is essential when dealing with director’s loans. Even when the amounts involved are relatively small, poor documentation is one of the main reasons these loans become a problem during HMRC reviews.

Your company accounts must clearly show:

  • the outstanding loan balance,
  • any repayments made by the director,
  • interest charged on the loan where applicable, and
  • any tax paid by the company, including Section 455 where relevant.

This information should be consistently reflected across your bookkeeping records, year end accounts, and Corporation Tax return. Discrepancies between these records are a common trigger for HMRC questions.

Statutory Disclosure Requirements

Director’s loans must be disclosed in the company’s statutory accounts. For many companies, particularly small and micro entities, this is one of the areas HMRC and Companies House reviewers pay close attention to.

Because director’s loans are clearly visible in the accounts, they are often flagged during HMRC enquiries. Where records are incomplete or unclear, HMRC may assume the worst and work backwards from that position.

Why Transparency Matters

Transparency is not just about compliance. Clear records make it easier to manage repayment deadlines, avoid Benefit in Kind issues, and ensure that any tax due is identified early rather than after the fact.

Maintaining accurate Director’s Loan Accounts also puts you in a far stronger position if HMRC ever raises questions. Being able to clearly demonstrate what money was taken, when it was repaid, and how it was taxed can significantly reduce the time, stress, and cost involved in dealing with an enquiry.

In the final section, we will bring everything together and explain when to take advice before borrowing from your limited company.

Final Thoughts: Get Advice Before You Borrow

Borrowing money from your limited company is not inherently wrong, but it is one of the quickest ways for directors to accidentally create tax problems if the rules are not fully understood from the outset.

With the right advice:

  • director’s loans can be managed safely and compliantly, or
  • avoided entirely in favour of more tax efficient alternatives.

Without that guidance, what starts as a simple cash flow decision often turns into an expensive lesson involving additional tax, penalties, and avoidable stress.

If you want to understand whether borrowing from your company is right for your situation, or you already have an outstanding director’s loan and want to clear it in the most tax efficient way, this is exactly the kind of issue we deal with every day at Accounting Wise.

Our approach is practical and straightforward. We focus on keeping things clear, calm, and under control, long before HMRC becomes involved.

Need help with your accounts? Contact Accounting Wise Today!

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Borrowing Money from a Limited Company FAQ

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Use historical data. Compare estimates to actuals, then adjust future quotes with a buffer. Techniques like PERT estimation add contingency for unknowns.

Popular choices include Toggl Track, Clockify, and Harvest. For UK accounting and HMRC compliance, Xero, FreeAgent, or The Balance App work well with timesheet integrations.

Transparent logs back up invoices, reduce disputes, and make conversations about scope creep more objective. They also help set clearer expectations for delivery times.

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Glossary of Key Director’s Loan and Tax Terms

Director’s Loan – Money taken from a limited company by a director that is not salary, dividends, or reimbursed business expenses. It must usually be repaid or taxed.

Director’s Loan Account (DLA) – A record in the company accounts that tracks money a director takes from or puts into the business. A positive balance means the company owes the director. A negative balance means the director owes the company.

Section 455 Tax – A temporary Corporation Tax charge of 33.75% applied when a director’s loan is not repaid within nine months and one day after the company’s year end.

9 Month Rule – The deadline by which a director’s loan must be repaid to avoid a Section 455 tax charge. The clock runs from the end of the company’s accounting period, not the date the money was taken.

Benefit in Kind (BiK) – A taxable benefit that arises when a director receives something of value from the company, such as an interest-free or low-interest loan over £10,000.

HMRC Official Interest Rate – The minimum interest rate set by HMRC for beneficial loans. Charging interest below this rate can trigger a Benefit in Kind charge.

Class 1A National Insurance – Employer National Insurance paid by the company on taxable benefits, including Benefit in Kind charges arising from director’s loans.

Distributable Profits – Profits available to pay dividends after Corporation Tax. Dividends can only be declared if sufficient distributable profits exist at the time.

Dividend – A payment made to shareholders from company profits. Dividends must be properly declared and cannot be backdated to clear a director’s loan.

PAYE (Pay As You Earn) – The system used by HMRC to collect Income Tax and National Insurance on salaries. Director’s loans are not processed through PAYE unless written off or reclassified.

Loan Write-Off – When a company formally decides not to recover a director’s loan. The amount is treated as taxable income for the director and may attract National Insurance.

Bed and Breakfasting Rules – HMRC anti-avoidance rules that prevent directors from repaying a loan just before the deadline and immediately borrowing the money again to avoid tax.

Statutory Accounts – The official year end accounts filed with Companies House. Director’s loans must be disclosed and are often reviewed by HMRC.

Corporation Tax Return (CT600) – The form used to report company profits and tax liabilities to HMRC, including Section 455 charges where applicable.

Cash Flow Planning – Managing the timing of money coming into and going out of the business to avoid the need for short-term borrowing or unexpected tax charges.
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